Exhibitions & conferences
Apart from travel & holidays packages we make arrangements for Conferences & Exhibitions, where we perform and manage every and any task associated with planning a conference or exhibitions. The conferences, Exhibitions, meeting, event and other gatherings that they plan range from simple and small to large and complex.
Our value added preferential offers are determined by the type, size and time of the event. Just provide us with details and we take on thereafter to give you a tailor made proposal.
Profile as a conference manager:-
- Establishment and maintenance of secretariat
- Preparing and maintaining the registration database – correspondence and mailing
- Publicity and promotion
- Printing of conference material and brochure and its mailings
- Supply of audio / visual equipments
- Set up airport facilitation counters
- Photography & video coverage
- On–site facilitation & delegate registration
- Negotiating with the hotel to get special rate of the room and venue for the conference.
- On-site communication
- Organize cultural functions and theme dinners
- Transport and Shuttle arrangement
Profile as an exhibition manager:-
- Selecting Venue and Design layout plan
- Exhibition Publicity and promotion
- Printing of conference material and brochure and its mailings
- Supply of audio / visual equipments
- Set up airport facilitation counters
- Photography & video coverage
- On–site facilitation & delegate registration
- Negotiating with the hotel to get special rate of the room and venue for the conference
- Organize cultural functions and theme dinners
- Transport and Shuttle arrangement
Profile as an incentive manager:-
Accommodation Management :
- Checking availability of rooms in various Hotels as per the incentive requirement
- Negotiating with the Hotels and try to provide special tariffs for the incentive
- Blocking of rooms specially for the incentive movement in selected hotels as per the requirement
- Providing Hotel Help desks during the incentive movement in the main Hotel
- Online reservations and payment online facility
Transport Management :
- Reservation of air ticket
- Airport Transfers
- Provision of transport for tours
- Special fleet of vehicles for all the VIPs
Incentive Themes:
Indus Vacations Pvt. Ltd. is having expertise in designing different incentive themes depending upon the area of interest of the client. Some of them are as follows:
- Adventure Theme
- Wildlife Theme
- Art & Cultural Theme
- Festival Theme
- Group Incentive Theme
- Historical Theme
- Health & Ayurveda Theme
Additions Facilities:
- Incentive / Group Itinerary
- All the information about the destinations like city, places of interest, proposed monuments information, with pictures, food and beverage information, local guide pictures and bio-data, escort pictures etc., Airport lounge information’s etc.
- Video Clippings and Picture
- Webcasting for important meetings
- Visa Assistance to provide all the guests for free and smooth visa assistance
Profile as an official travel partner :
Accommodation Management
- Checking availability of rooms in various Hotels as per the Conference / Exhibition requirement
- Negotiations with the Hotels and providing special tariffs for the Conference/ Exhibition
- Blocking of rooms specially for the Conference/ Exhibitions in all categories of hotels
- Providing Hotel Help desks during the conference in the main Hotel
- Online Accommodation Booking and payment online facility
Transport / Shuttle Management
- Arrival and departure airport transfers
- Running shuttle service from Hotels to Conference/ Exhibition venue
- Transport for the pre and post conference tours
- Special fleet of vehicles for all VIPs attending the conference
Pre / Post Conference & Local Tours
